Back to Calculators

Overhead % of Revenue Calculator

Find out how much of every dollar goes to keeping the lights on.

Monthly Gross Revenue ($)

Monthly Overhead Expenses

Rent / Mortgage ($)

Utilities ($)

Insurance ($)

Office / Admin Staff ($)

Marketing ($)

Equipment / Loans ($)

Software / Subscriptions ($)

Other Overhead ($)

Total Overhead

Overhead %

Revenue After Overhead

Revenue Needed for 35%

Keeping Overhead in Check

Overhead is the silent profit killer. Shops that track it monthly can spot problems early. Those that don't often discover too late that they're working hard but keeping nothing.

Overhead Benchmarks

Under 30%: Excellent. Strong revenue and controlled costs. Rare but achievable.
30–40%: Healthy range. Most well-run shops land here.
40–50%: Caution zone. Overhead is squeezing net profit. Look for cuts or revenue growth.
Above 50%: Critical. Overhead is likely consuming most or all gross profit.

How to Reduce Overhead %

Grow revenue: The fastest path to a lower overhead % is more cars and higher ARO.
Audit subscriptions: Most shops pay for 3–5 tools they barely use.
Negotiate rent: If you're a reliable tenant, negotiate. Even $500/mo matters over a year.
Energy efficiency: LED lighting, programmable thermostats, and compressor maintenance add up.

Benchmarks referenced from leading automotive coaching groups including ATI, Elite Worldwide, Transformers Institute, Shop Fix Academy, 180BIZ, DRIVE, and the Institute for Automotive Business Excellence.

Overhead % of Revenue Calculator

Monthly Overhead Expenses

Keeping Overhead in Check

Overhead Benchmarks

How to Reduce Overhead %

Monitor overhead trends month over month